Minutes

November 30, 2005: After it had been determined by a roll call that a quorum was present, the meeting of the CCAC Board of Directors was called to order by President Tedi Kostka at 8:30 a.m.

BOARD OF DIRECTORS PRESENT: Tedi Kostka, Franell Prather, Peggy Smith Andersen, Alice Fuentes, Debbie Brumfield, Bonnie Crawford

PRESIDENTIAL ADVISORY COMMITTEE PRESENT: Susan Carlisle, Vicki Cheney, Valerie Flatt, Monica Flores, Nick Novosel

ABSENT (Excused): Lorie Shirley

Agenda

P. Smith Andersen moved and F. Prather seconded that the November 2005 Agenda be adopted. The vote in favor was unanimous. The November Agenda is included in the attachments.

Prior Minutes

F. Prather moved and B. Crawford seconded that the October 2005 Minutes be approved as amended. The vote in favor was unanimous. See attachment of the approved October 2005 Board of Director Minutes.

President's Report - Tedi Kostka

The Board meeting dates of the year were distributed.

P. Smith Andersen moved and A. Fuentes seconded that the Board meeting dates be approved. The vote in favor was unanimous.

Introduction of members followed. An informational discussion took place regarding the expectations of Board meetings and attending Commission meetings. It was noted that the President designates who may speak at official events and Commission meetings.

There was discussion about equipment that is loaned out. B.Crawford moved and F. Prather seconded that 3 laptops currently owned by CCAC be approved to be loaned to the following:

Debbie Brumfield, Treasurer

Peggy Smith Anderson, Vice President for Membership

T. Kostka, President

P. Smith Andersen moved and A. Fuentes seconded that a laptop computer and printer be purchased for Vice President Programs. The vote in favor was unanimous.

Discussion commenced regarding the bylaws allowing voting by email. F. Prather pointed out that expenditures over $1500 require a vote by the BOD, often by e-mail between BOD meetings. A written consent for email voting was signed by each BOD/AC member.

Tedi Kostka*Credential Analyst distributed the 2005-2006 budget. An informational discussion took place regarding the budge including categories, legal fees and taxes. B. Crawford stated that only in an extreme emergency would a tax category be necessary. Left over funds have been set aside to cover any emergency that may come up.

B. Crawford moved and F. Prather seconded that the budget be approved for next year with amendment that the tax line item be removed. The vote in favor was unanimous and the motion carried.

The BOD/AC contact information list was distributed for corrections.

Vice President for Program's Report - Franell Prather

According to the Bylaws the Steering Committee must meet within 60 days of the new membership year. The Conference Steering Committee met November 29, 2005. A Conference Evaluation summary was distributed. This year there were more evaluations from attendees at conference. Overall evaluations were positive. Discussion followed about conference costs. The BOD/AC was encouraged to start thinking about next year's conference theme. Having conference registration deadline at an earlier date was discussed as it was difficult for the Registrar to have name tags done in a timely manner and it has also become increasingly difficult to order materials at a late date in the quantity required. It was suggested that the registration deadline be set at 8/15/06 and late reg at 9/1/06. Franell will send registration information on the list serve by January.

There was brief discussion about a liability insurance policy to cover possible liabilities at institutions where regional meetings are held.

Tedi suggested purchasing a portable printer for use at regional meetings and conference. Cost will need to be approved and the vote can be electronic.

Vice President Membership - Peggy Smith-Andersen

Peggy distributed the CCAC membership list for 2005 to the BOD in accordance with by-law regulations. Membership update: Total current membership = 876

County 151
IHE 192
CSU 64
Independent 111
UC 17
District* 496
Other 34

Discussion ensued regarding the fiscal impact of late registrants to conference. There were 79 late registrants resulting in an additional income of $4,345 for 2005. Peggy reiterated that moving the registration deadline would be very helpful. Membership was increased to $40 last year and will be implemented this year. A new membership form is available on the website.

Concern was expressed about allowing a non-member request to use the membership list serve for a survey. Discussion commenced about how this issue has come up in the past and the wording in the bylaws must be followed: the membership list is used specifically for credentialing purposes only by membership. Requests from individuals should be emailed to the President or brought to the BOD. Question was asked if members should be asked if they want to be included on list serve. Tedi suggested a statement should be included on registration form to make it clear the information will be used on the CCAC database. This issue will need to be revisited for next year’s conference registration form and membership information.

Treasurer - Debra Brumfield

The Budget Reconciliation Summary was distributed.

Report on budget breakdown.

Submit travel claims via email to Debbie, Franell and Tedi for approval.

CSU mileage changed from .405 to .485. P. Smith Andersen moved and Debra Brumfield seconded to reflect change of per diem/mileage from .405 to .485 retroactive to October 1, 2005. The vote in favor was unanimous.

Secretary - Alice Fuentes

Announced would like to review previous CCAC Minutes and plans to contact Denise Roscoe for assistance.

Immediate Past President - Bonnie Crawford

Position is mainly to provide support to CCAC and the annual elections held. It is very important to develop future leadership for CCAC.

Another responsibility is to keep policies updated. Bylaws are legal documents and require a vote of the membership to change,m however the policies may be amended by vote of the BOD when necessary. Important to record when change or revisions are made and approved. Any revisions must be dated and posted on text. Errors were noted in the current version and the following corrections were added:

It was moved by P. Smith Andersen and seconded by T. Kostka to reflect change on Election Policy pg. 4-5 to be included under Board of Directors pg. 3. The vote in favor was unanimous.

To be placed following the Conference Section on page 4-5 in policies:

Election:

Each Spring the Immediate Past President shall select a nominating committee to conduct an election for both the Board of Directors and Advisory Committee. The election shall be carried out according to the By-Laws.

Nominations for Board of Directors should have prior service in CCAC in some capacity such as a committee or conference as well as a general understanding of the organization. Candidates serving in the Board of Director positions need prior experience in order to effectively serve the organization. In the event that someone is nominated who does not have any prior experience, the election committee and the incoming President must approve the placement of the name on the ballot. It is the responsibility of the Election Chair to notify the BOD, AC, and candidates prior to conference of the election results. Electronic notification is considered acceptable.

A member who is elected to a Board of Director office or an Advisory Committee position must renew their membership either by attending conference or submitting membership for the year in which the election affects no later than November 1 of that year. It is the responsibility of the Election Chair to confirm that all elected are members and to duly notify someone of their ineligibility to serve in the event that their membership is not continued. In that unlikely event, the next runner up would be notified on November 2 of their eligibility to serve in the position.

P. Smith Andersen moved and F. Prather seconded to add #8 in membership page 2. The vote in favor was unanimous.

Add as # 8 in membership page 2

By-laws require that an elected member to either the Board of Director or Advisory Committee be an active member.

A discussion followed regarding members visiting meetings. It was noted that the language is very vague in the policy in regards to inviting visitors to attend meetings. Members can speak to items already on agenda and would need to inform the President their desire to speak on an issue. The President should explain policy to visitors regarding participation during the meeting.

Add to Board of Directors page 3 was this voted on?

Insert as sentence 2 of the last paragraph. The President shall explain the policy to visitors regarding participation in the meeting. After the agenda is approved, the Secretary will ask if any members attending other than the BOD and AC have a request to speak to an issue. Members desiring to speak to an issue on the approved agenda will be invited to the table at that point of discussion.

T. Kostka moved and P. Smith Andersen seconded to add in policy under budget the Board of Director perdiem, travel, and hotel expenses pg. 8-10. The vote in favor was unanimous.

Bonnie Crawford will make the above changes to the policies and send to Alice Fuentes.

President Advisory Committee Reports

Senior County Representative - Valerie Flatt, San Mateo COE

Reported the recent IIC stipulation is a concern because are not sure what support will be received. NCLB monitoring is an issue and induction problems are getting larger. Completed 476 evaluations in one week. Discussion about Induction, EL students, CLAD, and Williams followed.

Jr. District Representative - Susan Carlisle, Capistrano USD

Reported they are also waiting on IIC stipulation. County meeting was held on November 21st. Four IHEs indicated having problems with getting kicked off the on-line recommends. Reported elections went very well and will give Franell ballots to be stored in file room.

District Representative - Vicki Cheney, Fresno Unified School District

Thanked Tedi for letter sent to supervisor. Announced there were interviews held for an Associate Superintendent. Williams is a big issue. Discussion followed regarding NCLB, Williams, and funding issues.

IHE Representative - Monica Flores, CSU Sonoma

Very pleased with the on-line recommends. IHE focus is on recruitment which includes the Teacher Diversity Project from Lottery Funds for recruitment of Math and Science teachers.

IHE Representative - Nicholas Novosel, CSU Northridge

Reported will work with Monica to request IHE email addresses from Peggy to survey the IHE constituency.

Old Business:

Barbara Noble is Highlights Reporter for the 2005-2006 year.

T. Kostka moved and P. Smith Anderson seconded that Barbara Noble is confirmed as CCTC Highlights Reporter.

The vote is favor was unanimous.

New Business:

Regional meetings: Representatives will be in charge to coordinate. A $20.00 fee is normally charged for attendees to cover costs.

South Regional Meeting Coordinators: Susan, Lori, and Vicky

North Regional Meeting Coordinators: Monica, Nicholas, and Valerie

Tedi announced the upcoming professional growth opportunity: the Western States Conference to be held in San Francisco on January 10-11, 2006. The deadline to register is December 12. Interested persons need to let her know if they are able to attend.

Discussion on the CCAC Survey of courses. Tedi will contact Donna Nakamura at the CCTC to check if it is time to submit new courses.

Next meeting:

The next Board of Director's meeting is scheduled for Thursday, February 2, 2006. Bonnie mentioned it is a tradition to hold a pizza party to thank California Commission on Teacher Credentialing for their support on the Friday following the BOD/AC meeting. Those who can should plan to stay and let Tedi Kostka know.

Meeting adjourned at 2:20 p.m. Who moved and seconded?

Credential Counselors & Analysts of California
	CCAC BOARD OF DIRECTORS MEETING MINUTES November 30, 2005 Double Tree Hotel, Sacramento November 30, 2005: After it had been determined by a roll call that a quorum was present, the meeting of the CCAC Board of Directors was called to order by President Tedi Kostka at 8:30 a.m. BOARD OF DIRECTORS PRESENT: Tedi Kostka, Franell Prather, Peggy Smith Andersen, Alice Fuentes, Debbie Brumfield, Bonnie Crawford PRESIDENTIAL ADVISORY COMMITTEE PRESENT: Susan Carlisle, Vicki Cheney, Valerie Flatt, Monica Flores, Nick Novosel ABSENT (Excused): Lorie Shirley Agenda P. Smith Andersen moved and F. Prather seconded that the November 2005 Agenda be adopted. The vote in favor was unanimous. The November Agenda is included in the attachments. Prior Minutes F. Prather moved and B. Crawford seconded that the October 2005 Minutes be approved as amended. The vote in favor was unanimous. See attachment of the approved October 2005 Board of Director Minutes. President's Report - Tedi Kostka The Board meeting dates of the year were distributed. P. Smith Andersen moved and A. Fuentes seconded that the Board meeting dates be approved. The vote in favor was unanimous. Introduction of members followed. An informational discussion took place regarding the expectations of Board meetings and attending Commission meetings. It was noted that the President designates who may speak at official events and Commission meetings. There was discussion about equipment that is loaned out. B.Crawford moved and F. Prather seconded that 3 laptops currently owned by CCAC be approved to be loaned to the following: Debbie Brumfield, Treasurer Peggy Smith Anderson, Vice President for Membership T. Kostka, President P. Smith Andersen moved and A. Fuentes seconded that a laptop computer and printer be purchased for Vice President Programs. The vote in favor was unanimous. Discussion commenced regarding the bylaws allowing voting by email. F. Prather pointed out that expenditures over $1500 require a vote by the BOD, often by e-mail between BOD meetings. A written consent for email voting was signed by each BOD/AC member. Tedi KostkaCredential Analyst distributed the 2005-2006 budget. An informational discussion took place regarding the budge including categories, legal fees and taxes. B. Crawford stated that only in an extreme emergency would a tax category be necessary. Left over funds have been set aside to cover any emergency that may come up. B. Crawford moved and F. Prather seconded that the budget be approved for next year with amendment that the tax line item be removed. The vote in favor was unanimous and the motion carried. The BOD/AC contact information list was distributed for corrections. Vice President for Program's Report - Franell Prather* According to the Bylaws the Steering Committee must meet within 60 days of the new membership year. The Conference Steering Committee met November 29, 2005. A Conference Evaluation summary was distributed. This year there were more evaluations from attendees at conference. Overall evaluations were positive. Discussion followed about conference costs. The BOD/AC was encouraged to start thinking about next year's conference theme. Having conference registration deadline at an earlier date was discussed as it was difficult for the Registrar to have name tags done in a timely manner and it has also become increasingly difficult to order materials at a late date in the quantity required. It was suggested that the registration deadline be set at 8/15/06 and late reg at 9/1/06. Franell will send registration information on the list serve by January. There was brief discussion about a liability insurance policy to cover possible liabilities at institutions where regional meetings are held. Tedi suggested purchasing a portable printer for use at regional meetings and conference. Cost will need to be approved and the vote can be electronic. Vice President Membership - Peggy Smith-Andersen Peggy distributed the CCAC membership list for 2005 to the BOD in accordance with by-law regulations. Membership update: Total current membership = 876 County 151 IHE 192 CSU 64 Independent 111 UC 17 District* 496 Other 34 Discussion ensued regarding the fiscal impact of late registrants to conference. There were 79 late registrants resulting in an additional income of $4,345 for 2005. Peggy reiterated that moving the registration deadline would be very helpful. Membership was increased to $40 last year and will be implemented this year. A new membership form is available on the website. Concern was expressed about allowing a non-member request to use the membership list serve for a survey. Discussion commenced about how this issue has come up in the past and the wording in the bylaws must be followed: the membership list is used specifically for credentialing purposes only by membership. Requests from individuals should be emailed to the President or brought to the BOD. Question was asked if members should be asked if they want to be included on list serve. Tedi suggested a statement should be included on registration form to make it clear the information will be used on the CCAC database. This issue will need to be revisited for next year’s conference registration form and membership information. Treasurer - Debra Brumfield The Budget Reconciliation Summary was distributed. Report on budget breakdown. Submit travel claims via email to Debbie, Franell and Tedi for approval. CSU mileage changed from .405 to .485. P. Smith Andersen moved and Debra Brumfield seconded to reflect change of per diem/mileage from .405 to .485 retroactive to October 1, 2005. The vote in favor was unanimous. Secretary - Alice Fuentes Announced would like to review previous CCAC Minutes and plans to contact Denise Roscoe for assistance. Immediate Past President - Bonnie Crawford Position is mainly to provide support to CCAC and the annual elections held. It is very important to develop future leadership for CCAC. Another responsibility is to keep policies updated. Bylaws are legal documents and require a vote of the membership to change,m however the policies may be amended by vote of the BOD when necessary. Important to record when change or revisions are made and approved. Any revisions must be dated and posted on text. Errors were noted in the current version and the following corrections were added: It was moved by P. Smith Andersen and seconded by T. Kostka to reflect change on Election Policy pg. 4-5 to be included under Board of Directors pg. 3. The vote in favor was unanimous. To be placed following the Conference Section on page 4-5 in policies: Election: Each Spring the Immediate Past President shall select a nominating committee to conduct an election for both the Board of Directors and Advisory Committee. The election shall be carried out according to the By-Laws. Nominations for Board of Directors should have prior service in CCAC in some capacity such as a committee or conference as well as a general understanding of the organization. Candidates serving in the Board of Director positions need prior experience in order to effectively serve the organization. In the event that someone is nominated who does not have any prior experience, the election committee and the incoming President must approve the placement of the name on the ballot. It is the responsibility of the Election Chair to notify the BOD, AC, and candidates prior to conference of the election results. Electronic notification is considered acceptable. A member who is elected to a Board of Director office or an Advisory Committee position must renew their membership either by attending conference or submitting membership for the year in which the election affects no later than November 1 of that year. It is the responsibility of the Election Chair to confirm that all elected are members and to duly notify someone of their ineligibility to serve in the event that their membership is not continued. In that unlikely event, the next runner up would be notified on November 2 of their eligibility to serve in the position. P. Smith Andersen moved and F. Prather seconded to add #8 in membership page 2. The vote in favor was unanimous. Add as # 8 in membership page 2 By-laws require that an elected member to either the Board of Director or Advisory Committee be an active member. A discussion followed regarding members visiting meetings. It was noted that the language is very vague in the policy in regards to inviting visitors to attend meetings. Members can speak to items already on agenda and would need to inform the President their desire to speak on an issue. The President should explain policy to visitors regarding participation during the meeting. Add to Board of Directors page 3 was this voted on? Insert as sentence 2 of the last paragraph. The President shall explain the policy to visitors regarding participation in the meeting. After the agenda is approved, the Secretary will ask if any members attending other than the BOD and AC have a request to speak to an issue. Members desiring to speak to an issue on the approved agenda will be invited to the table at that point of discussion. T. Kostka moved and P. Smith Andersen seconded to add in policy under budget the Board of Director perdiem, travel, and hotel expenses pg. 8-10. The vote in favor was unanimous. Bonnie Crawford will make the above changes to the policies and send to Alice Fuentes. President Advisory Committee Reports Senior County Representative - Valerie Flatt, San Mateo COE Reported the recent IIC stipulation is a concern because are not sure what support will be received. NCLB monitoring is an issue and induction problems are getting larger. Completed 476 evaluations in one week. Discussion about Induction, EL students, CLAD, and Williams followed. Jr. District Representative - Susan Carlisle, Capistrano USD Reported they are also waiting on IIC stipulation. County meeting was held on November 21st. Four IHEs indicated having problems with getting kicked off the on-line recommends. Reported elections went very well and will give Franell ballots to be stored in file room. District Representative - Vicki Cheney, Fresno Unified School District Thanked Tedi for letter sent to supervisor. Announced there were interviews held for an Associate Superintendent. Williams is a big issue. Discussion followed regarding NCLB, Williams, and funding issues. IHE Representative - Monica Flores, CSU Sonoma Very pleased with the on-line recommends. IHE focus is on recruitment which includes the Teacher Diversity Project from Lottery Funds for recruitment of Math and Science teachers. IHE Representative - Nicholas Novosel, CSU Northridge Reported will work with Monica to request IHE email addresses from Peggy to survey the IHE constituency. Old Business: Barbara Noble is Highlights Reporter for the 2005-2006 year. T. Kostka moved and P. Smith Anderson seconded that Barbara Noble is confirmed as CCTC Highlights Reporter. The vote is favor was unanimous. New Business: Regional meetings: Representatives will be in charge to coordinate. A $20.00 fee is normally charged for attendees to cover costs. South Regional Meeting Coordinators: Susan, Lori, and Vicky North Regional Meeting Coordinators: Monica, Nicholas, and Valerie Tedi announced the upcoming professional growth opportunity: the Western States Conference to be held in San Francisco on January 10-11, 2006. The deadline to register is December 12. Interested persons need to let her know if they are able to attend. Discussion on the CCAC Survey of courses. Tedi will contact Donna Nakamura at the CCTC to check if it is time to submit new courses. Next meeting: The next Board of Director's meeting is scheduled for Thursday, February 2, 2006. Bonnie mentioned it is a tradition to hold a pizza party to thank California Commission on Teacher Credentialing for their support on the Friday following the BOD/AC meeting. Those who can should plan to stay and let Tedi Kostka know. Meeting adjourned at 2:20 p.m. Who moved and seconded?