After it had been determined by a roll call that a quorum was present, the meeting of the CCAC Board of Directors was called to order by President Bonnie Crawford at 8:26 a.m.
BOARD OF DIRECTORS PRESENT: Bonnie Crawford, Tedi Kostka, Peggy Smith Andersen, Denise Roscoe, Franell Prather, Mel Hunt.
PRESIDENTIAL ADVISORY COMMITTEE PRESENT: Loretta Walsh, Valerie Flatt, Susan Carlisle, Lorie Shirley, Alice Fuentes, Monica Flores.
ABSENT: None
Agenda
P. Smith Andersen moved and F. Prather seconded that the April 2005 Agenda be adopted. The vote in favor was unanimous. The April Agenda is included in the attachments.
Prior Minutes T. Kostka moved and P. Smith Andersen seconded that the February 2005 Minutes be adopted as is. The vote in favor was unanimous. See attachment of the approved February 2005 Board of Director Minutes.
President’s Report – Bonnie Crawford
Bonnie attended a stake holder’s meeting which discussed 3 routes related to SB2042 and the effects of AB2210. 1) Induction 2) IHE Induction programs is a path allowing non-employed teachers and substitutes to meet induction requirements and 3) 5th year approved programs. Currently there are 33 approved IHE programs.
Budget guidelines were discussed. Mel and Tedi combined efforts to establish consistent guidelines for tracking expenses and appropriate categorization. The following categories were discussed: Liaison activities - restricted, Professional Growth – added (this offers benefits to the Board of Directors and the organization), and Secretary expense ($500.00) – added; to be used as needed for necessary expenses i.e., equipment etc.
It was moved by P. Smith Andersen and seconded by T. Kostka that a standardized consistent budget guideline system be approved as a part of policy as well as serve as a working document to be changed as needed. Budget guidelines are not a Bylaw. The vote in favor was unanimous.
Announcements included CCAC Regional meetings: Southern meeting scheduled 4/26/05 at National University, Torrey Pines campus, $20.00 fee payable to National University.. Northern meeting scheduled 5/9/05 at Sacramento County Office of Education, $20.00 fee payable to CCAC. Sample agenda topics will include 2210, Williams Act, and degree authorizations.
Vice President for Program’s Report – Tedi Kostka
M. Hunt moved and P. Smith Andersen seconded the approval of the 2007 Hilton contract.
Conference 2005 update: Registration forms are posted to the website and postcards will be mailed to the membership. Both Double Tree and Hilton hotels are booked. T. Kostka met with the graphic artist/printer. Contract attached to minutes.
The appreciation pizza party held for Commission staff was a great success.
Announcement of Highlights Position open to volunteers. A copy of the position was sent to Cindy G. for posting to website.
Vice President Membership – Peggy Smith-Andersen
The membership consists of 836 members. County office: 142 members, District: 475 members, IHE: 93 members, other: 26 (emeritus/community college)members.
The membership list was given to the Secretary as office of record. Modified minor technical entries were included i.e. zip codes etc. The Membership list is included in the attachments.
It was recommended to establish guidelines/categories for formatting the membership list. Proposed wording included, “As of this date…….this is the current membership list. This information was taken from the information you provided at conference registration. The next posting will be after the next annual conference.” The membership list will not have on-going updates throughout the year.
It was moved by M. Hunt and seconded by F. Prather that the membership list posted to the website be password protected. Members who disclose the password or use it for inappropriate purposes will lose membership and rights. The vote in favor was unanimous.
It was mentioned that members need to pay special attention to the new conference registrar’s address. Some are sending registration forms to the old address because their employer’s may have kept the address in their computer systems.
P. Smith-Andersen is developing a job description for the Conference Registrar position.
Treasurer – Franell Prather
Action on reimbursements received after 60 days: F. Prather moved and M. Hunt seconded the request be approved from Cindy Greene to pay for a bill received after 60 days. The vote in favor was unanimous. Clarification is needed regarding how Cindy Greene itemizes time for services. F. Prather will send a form that will assist in organization. F. Prather will work with Cindy to work out a billing agreement between the website and billing CCAC directly.
Status of legal bills: Tax issues were discussed Franchise tax board – requested extension time for compiling more information for 990s. Estimated time TBA.
Financial Reports: The organization is in the process of transferring records from Quicken to a more efficient program, QuickBooks. It was recommended to get a copy from Gilbert (CPA) to have available for quick reference. This can be stored in the office shed, with the Treasurer, and as a back up burned to a CD or DVD.
Insurance update: Bonding for people who handle CCAC monies, i.e., Treasurer, President, and Conference Registrar. It was recommended to remove the past president from this. F. Prather will research based on our budget to see how much is to be covered for bonding and liability.
Contracts: M. Hunt moved and P. Smith Anderson seconded that W-9s be on website for easy access to download for those who need to download W-9s for signature. Independent contractors via EDD need W-9s. The vote in favor was unanimous.
Immediate Past President – Mel Hunt
Plans for 2005 election: M. Hunt is forming election committee. He will confirm with Board of Directors if they plan on running for the same position. May 5, 2005 is the target date to send out the call for nominations. He’ll confirm with those nominated that they want to run or have the opportunity to make arrangements with employers to make the commitment to CCAC. Target date: July 1, 2005 list of nominations received. E-mail ballot generally has a 25-30% return rate. Deadline for receipt of ballots: August 1, 2005 and completion by early September.
The first official Board of Directors meeting takes place during the conference week. The current board serves until 10/31/05. New Board begins 11-1-05.
President Advisory Committee Reports
Senior District Representative – Loretta Walsh Reported districts continue working on NCLB issues. Orange County Office of Education has audit in progress.
Senior County Representative – Valerie Flatt V. Flatt spoke in Monterey to a consortium of Administrators regarding NCLB. She has conducted a workshop with induction and district offices. The Williams Act was discussed.
V. Flatt is the coordinator to replace hotel rooms at DoubleTree that are given up for conference week. There are currently 30 on the waiting list.
Jr. District Representative – Susan Carlisle Reported her district was in process of 50 school site visits and they continue to work on NCLB compliance by advising and assisting teachers.
Jr. County Representative – Lorie Shirley Reported that district is making NCLB visits and are in progress with the Williams Act. They are holding teacher recruitment fair. There’s a high need for English teachers in Calexico.
IHE Representative – Alice Fuentes Announcement that CSU Stanislaus has selected a new dean and another credential analyst. Enrollment numbers have been low.
IHE Representative – Monica Flores Reported that CSU Sonoma had CCTC and NCATE review in March 2005 and received high marks. They are currently searching for a new dean.
Other Business
Dick Allen, Janet Bell, and Mark McLean from National Evaluation Systems and CCTC joined the meeting at 10:30 a.m. to give updates on exam developments, standard setting, new exams, improvements to bulletin, and registration with on-line process in mind.
The next scheduled CCAC Board of Director’s meeting will take place at the Double Tree Hotel on Thursday, June 2cnd beginning at 2:00 P.M.. until 4:00 p.m. and reconvene on Friday, June 3rd at 8:30 a.m. and conclude at 12:00 P.M.
There was a lunch break from 11:30 – 1:00 p.m. The quorum was reestablished by roll call following the lunch break. F. Prather moved and P. Smith-Andersen seconded to adjourn the meeting at 2:20 p.m. The motion carried.